Administrative Assistant CV: Skills, Duties Turned Into Results and Examples

Administrative roles receive many applications, and most CVs read the same: answering phones, filing, scheduling. The way to stand out is to show scale, accuracy and the time or money your work saved.

Skills recruiters search for

• Software: Microsoft 365 (Excel, Outlook, Word, PowerPoint), Google Workspace, SAP or another ERP, CRM systems.
• Organisation: diary management, travel booking, meeting coordination, minute-taking.
• Finance support: invoicing, expense reports, purchase orders.
• Communication: correspondence, front desk, handling confidential information.
• Languages and typing speed, if relevant.

Turn duties into results

• Instead of «Managed the CEO's calendar»: «Managed the diaries of 3 directors, coordinating 40+ meetings per week across 4 time zones».
• Instead of «Handled invoices»: «Processed 250 invoices per month with zero payment errors in 2 years».
• Instead of «Organised events»: «Organised a 300-guest annual conference, 8 % under budget».
• Instead of «Filing»: «Digitised 12 years of paper records, cutting document search time from minutes to seconds».

Executive assistant vs administrative assistant

Executive assistant CVs should highlight discretion, stakeholder management and decisions you prepared for senior leaders. Office manager CVs should show supplier management, budgets and facilities.

Structure

1. Summary: years of experience, type of organisation, a key result.
2. Skills: software and core admin skills.
3. Experience with results.
4. Education and certifications (for example Microsoft Office Specialist).

Good administration is invisible when it works. Your CV has to make it visible with numbers.

Match the job ad

CV Analyz covers more than 780 professions, including administrative and secretarial roles. It compares your CV with the job ad and rewrites duties into clear achievements, using only the facts you provide.